1. Personal data
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession
The processing of personal data is governed by the General Data Protection Regulation (the ‘GDPR’).
2. Data Controller
The trustees of PCNI are the data controller (contact details below). This means they decides how your personal data is processed and for what purposes.
3. How do we process your personal data?
The trustees of PCNI comply with their obligations under the ‘GDPR’ by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use personal data for the following purposes: -
4. What is the legal basis for processing your personal data?
Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: -
5. Sharing personal data
Your personal data will be treated as strictly confidential. We will only share your data with third parties with your consent.
6. How long do we keep data?
We retain data on the following basis:
Members, adherents and friends contact details
Gift aid declarations and paperwork
Personal data relating to events for which additional information is gathered e.g. mission trips
Photographs and videos of events
Complaints (non -safeguarding)
24 months after the last contact
6 years after the calendar year to which it relates
Disposed of immediately after the event unless anything has occurred (e.g. an accident) which indicates that records should be retained for a longer period.
24 months after the event – selected items retained for historical records
Indefinitely or until advised otherwise by authorities
3 years after resolution of complaint (unless further action is anticipated)
7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -
8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
9. Contact Details
To exercise all relevant rights, queries or complaints please in the first instance contact Revd Lynda Hulcoop, 1-5 Roman Crescent, Southwick, West Sussex BN42 4TY.
You can contact the Information Commissioner’s Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.
The Trustees PCNI
11th August 2018